APRIL 24, 2024 MEETING MINUTES

Meeting was opened at 4:30, April 24, 2024…present were Heidie, Paul, Pat, Andrew, Patti, Lorraine, and Kathy. Dave and Cheri were on a vacation trip. Pledge of allegiance was led by vice president Patti.

Had a visual of new proposed website by Andrew and Pat. Discussed a new website domain name. boonvillenychamber.com was discussed. Patti made a motion to accept it. Paul seconded ,in all voted in favor. Discussed utilizing square space for approximately $90 per year. All discussed monthly cost for website domain of approximately $39 for website and all in favor. All voted in favor of utilizing square space For future payments to the Chamber.

Discussed we will need a new letterhead with our new Domain name and address.

Discussed having Dave let current website manager Jared be released from duties as soon as possible and cut ties with him.

Motion Was made by Kathy to vote Andrew in as a board Director and utilize Pat as his advocate. Second and third by Heidie and Paul and all voted and agreed

Discussed having Andrew make posters, letterhead, advertising, and only ask for compensation for materials. All were in favor.

Discussed best of Boonville, raffles and posters made for the major hot tub raffle. Looked at new posters that Andrew and Pat brought that labels the car show on Main St., Boonville, NY , all approved

Discussed tableing director Lee anne as resigning as Chamber Director until after Best of Boonville. All agreed. Patti will speak with her.

Lorraine led discussion on keeping outsiders or nonmembers out of our meetings. Andrew and Pat volunteered information re: not advertising our Board of directors (BOD) meetings . There was long discussion of always changing location of meetings and changing the idea of board of directors meetings be followed by a public member session. Discussion was that we only need one member meeting per year and that can be the annual meeting. Discussion on having office hours and being able to answer members concerns individually as a better solution. . A motion was made by Kathy, until further plans are officially implemented for a “members only “sign to be on the door when and if we meet at the Chamber office. All agreed. There was further discussion of bringing this BOD private meetings issue to share at our annual meeting, so all our members would then know. Individual concerns of members can then be addressed with office hours and appointments. It was tabled, but will be discussed again soon.

We all discussed criticism of past and present BOD Chamber transparency and utilizing the new website to share our BOD meeting minutes, plans, bylaws, membership etc. and post them on our new website. Lorraine made a motion to officially post all this on our website . This information would be given to Andrew to post regularly …and Paul seconded and all were in favor. All were in favor of using the new website as the way to keep our members better updated.

Lastly, we discussed contacting Adirondack Eye Care if we can use their parking lot for Best of Boonville motorcycle or tractor or car show. Space.

Meeting was adjourned at 5:50 PM